The Society deals with information relating to our Staff including job applicants, current and former employees, for staff administration and recruitment.
The information we deal with may include contact details, details of current and previous employment or experience, and details about salaries, finances pensions, roles, sick leave, and staff performance.
All of the information during the recruitment process will only be used to progress the application, or to fulfil legal or regulatory requirements if necessary. We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.
The Society is the custodian of the registers of environmental professionals, the register of Chartered Environmentalists (CEnv), Registered Environmental Practitioners (REnvP) and Registered Environmental Technicians (REnvTech) – managed in accordance with Royal Charter 000795.
This data provided to the Society by your Member Body will be used in the following ways:
- To maintain the registers of environmental professionals.To ensure effective governance of the Society in accordance with the Royal Charter and Bylaws.
- To support the representatives of Society’s Committees and Reviews that may include discussions about, or the provision of anonymous data.
- To enable appropriate communication of the Society’s relevant activities to registrants, Licenced Member staff and volunteers.
- Provide details of our activities and events by email to those individuals who have opted to receive updates.
We may also use aggregate information and statistics for monitoring website usage in order to help us develop the website (www.socenv.org.uk). These statistics will not include information that can be used to identify any individual.
Training and awareness raising about the Data Protection Act 2018 and how it is followed in this organisation will take the following forms:
On induction: the privacy policy will be provided to inductees and recipients sign as proof of receipt and understand, staff will also be provided information regarding not disclosing passwords, network security and processes for keeping data secure.
General training/ awareness raising: processes will be reviewed every six months and all staff informed of changes and updates, reminders of the policy will be made biannually where no changes are made.
We also receive personal information indirectly from non-registrants and staff members from our Member Bodies who are interested in receiving information on news and events that are run by the SocEnv.
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at [email protected] or postal address – Society for the Environment, 297 Euston Road, London NW1 3AQ if you wish to make a request.
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, we do not have any control over other websites and cannot be responsible for the protection and privacy of any data which you provide whilst visiting sites not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
This Privacy Policy may be changed by laws at any time and will be updated to comply with data protection law. Any changes will be published at www.ico.org.uk